County Clerk
Seneca County Office Building,
1 DiPronio Drive,
Waterloo, NY 13165
Phone: (315) 539-1771

Hours of Operation:
8:30 am - 5:00 pm

Contact Clerk:
clotz@co.seneca.ny.us

Office of the County Clerk

The County Clerk is an elected official who serves as a state constitutional officer, the Clerk of the State Supreme Courts in the County, and Clerk of the County Court.  The Clerk is responsible for carrying the custodial care of the official civil and criminal records of those courts which are on file in the Clerk's office. Their duty as chief recording officer and custodian of the county's public land records, is to also provide files, records, and indexes of papers in legal actions and proceedings.

Seneca County Clerk Fee Schedule

In addition to Court duties, various statutes require that the Clerk’s office duties include documents filed, deposited, and recorded in the clerk's recording office which include:

  • Certificate of Incorporation
  • Certificates of Satisfaction
  • Corporate Filings
  • Business Certificates such as DBA’s
  • File Oaths of Office of County officials
  • Lis pendens foreclosures
  • Issue motor vehicle registrations and licenses
  • Judgements
  • Notary Public applications & appointments
  • Original Passport Applications
  • Partnership
  • RP-5217
  • Record Deeds, mortgages, assignments, and liens
  • Survey and subdivision maps
  • UCC’s
  • Veterans' discharges

Other services provided include the execution of U.S. Passport applications, processing of Notary Public renewals.

When applying for a passbook or passcard you will need the following:

  • Two identical 2 x 2 standardized passport photos taken within the past 6 months
  • A birth certificate with a raised seal (or your most recent passport) to be submitted to the passport agency with your application. Birth certificates will be returned after processing. A hospital issued birth certificate will not be acceptable.
  • Passport applicants age 15 and under require both parental signatures or a notarized affidavit as necessary. Applicants ages 16 - 17 require one parental signature.
  • Passbooks are $110.00 for an adult and $80.00 for children 15 and under. Passcards are $30.00 for an adult and $15.00 for children 15 and under. Check or money order made payable to: U.S. Dept. of State. Cash or credit is not accepted.
  • A driver's license or other form of ID with picture or description and signature is required.
  • A $25.00 execution fee made payable to Seneca County Clerk. Payment can be in the form of a check, money order or cash.
  • Normal processing time is 4 - 6 weeks. This is subject to change depending on the time of year.

Motor Vehicles

The county clerk also serves as the local agent for the state commissioner of motor vehicles and thus the position carries the management responsibility for the County Motor Vehicle Offices. Section 205 of the Vehicle and Traffic Law sets forth the specific guidelines for the processing of motor vehicle-related transactions and the methodology used for county reimbursement, currently based on a percentage of gross receipts.

State and local sales taxes are collected for all casual sales according to procedures outlined by the Department of Taxation and Finance. Written tests are administered for commercial and passenger driver's license permits and endorsements.